Workflow management rules are a set-of rules and processes that govern the completion of a workflow. They specify the steps that should be taken and when it is possible to follow the most efficient route to reach its conclusion. When a business automatizes its most routine and predictable tasks using a structured workflow that lets employees focus on strategic goals.
Workflows are available in a variety of formats to meet the needs of every project. For example the term “sequential workflow” refers to one in which the following step cannot start until the previous task is completed. This is common in expense management workflows, where employee reimbursement requires receipts to be submitted and authorization for payment.
A state-machine work flow is an arrangement of activities that occurs on a product in a specific order. Each action shifts the product into a different state, such as “being completed” or “being written”. State-machine workflows also have additional rules in place – like if-this-then-that conditional logic that can be used to set the process’s path.
In addition, parallel workflows can have several steps that can be completed in parallel to achieve a desired goal, such as processing and mailing the sweater to a customer after the company has confirmed it’s available. All of these can be automated by the help of a workflow software.
It’s easy with the right workflow management software to create and manage a well-structured process to maximize effectiveness, accountability and productivity. By streamlining communication and ensuring that everyone in the team is aware of their responsibilities and roles, and have a clear understanding of their roles, managers can remove the confusion that leads to deadlines and projects being missed.